Privacy Policy

1. Introduction

Welcome to Invoice Generator. We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy explains how we collect, use, store, and protect your information when you use our invoice generation service.

By using our service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

When you use our invoice generator, you may provide us with:

• Business Information: Business name, address, phone number, email address, tax ID
• Client Information: Client name, address, contact details
• Invoice Data: Item descriptions, quantities, rates, payment terms
• Logo Files: Company logos uploaded for invoice customization
• Contact Form Data: Name, email, and message when contacting support

2.2 Automatically Collected Information

We may automatically collect certain information when you visit our website:

• Usage Data: Pages visited, time spent on site, browser type and version
• Device Information: IP address, device type, operating system
• Cookies: Small data files stored on your device for functionality and analytics

3. How We Use Your Information

We use the collected information for the following purposes:

• Service Provision: To generate and provide invoice PDF files
• Customer Support: To respond to your inquiries and provide assistance
• Service Improvement: To analyze usage patterns and improve our service
• Security: To protect against fraud, abuse, and security threats
• Legal Compliance: To comply with applicable laws and regulations

4. Data Processing and Storage

4.1 Local Processing

4.2 Server Storage

We only store the following data on our servers:

• Uploaded logo files (temporarily, for invoice generation)
• Contact form submissions (for support purposes)
• Website analytics data (anonymized)

4.3 Data Retention

• Logo Files: Automatically deleted within 24 hours of upload
• Contact Forms: Retained for up to 2 years for support purposes
• Analytics Data: Retained for up to 12 months

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

5.1 Service Providers

We may share data with trusted third-party service providers who assist us in:

• Website hosting and maintenance
• Analytics and performance monitoring
• Customer support services

5.2 Legal Requirements

We may disclose your information if required by law or in response to:

• Valid legal requests from law enforcement
• Court orders or subpoenas
• Protection of our rights, property, or safety
• Prevention of fraud or security threats

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data:

6.1 Technical Safeguards

• Encryption: Data transmission is protected using SSL/TLS encryption
• Secure Storage: Server data is stored in secure, access-controlled environments
• Regular Updates: Security patches and updates are applied regularly

6.2 Access Controls

• Limited access to personal data on a need-to-know basis
• Regular access reviews and user authentication
• Employee training on data protection practices

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal data:

7.1 Access and Portability

• Right to access personal data we hold about you
• Right to receive your data in a portable format

7.2 Correction and Deletion

• Right to correct inaccurate personal data
• Right to request deletion of your personal data
• Right to restrict processing of your data

7.3 Consent and Objection

• Right to withdraw consent where processing is based on consent
• Right to object to processing for direct marketing

To exercise these rights, please contact us using the information provided in the Contact section.

8. Cookies and Tracking

8.1 Types of Cookies We Use

• Essential Cookies: Required for website functionality
• Analytics Cookies: Help us understand how visitors use our website
• Preference Cookies: Remember your settings and preferences

8.2 Managing Cookies

You can control and manage cookies through your browser settings. Please note that disabling essential cookies may affect website functionality.

9. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. When we transfer personal data internationally, we ensure appropriate safeguards are in place, including:

• Adequacy decisions by relevant authorities
• Standard contractual clauses approved by regulatory bodies
• Other appropriate transfer mechanisms as required by law

10. Children's Privacy

Our service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make changes:

• We will update the "Last Updated" date at the top of this policy
• For significant changes, we may provide additional notice
• Your continued use of our service constitutes acceptance of the updated policy

12. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

13. Regulatory Compliance

This Privacy Policy is designed to comply with applicable data protection laws, including:

• General Data Protection Regulation (GDPR) for EU residents
• California Consumer Privacy Act (CCPA) for California residents
• Other applicable local and national privacy laws

If you are a resident of the EU, California, or other regions with specific privacy rights, additional provisions may apply to you.